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IMPORTANT: Effective immediately

Deadline to apply: October 10, 2025

In accordance with ministerial directives issued by the Secrétariat du Conseil du trésor concerning a freeze on public service recruitment, effective November 1, 2024, only applications from employees with regular employment status at the College and within the college network will be considered for positions that are not directly serving students.

JOB SUMMARY UNDER THE DIRECT SUPERVISION OF THE ACCOUNTING MANAGER AND IN ACCORDANCE WITH ESTABLISHED PROCEDURES, THIS POSITION IS RESPONSIBLE FOR HANDLING CASH TRANSACTIONS, MAINTAIN FINANCIAL RECORDS, AND SUPPORTING THE ACCOUNTING DEPARTMENT WITH DAILY FINANCIAL OPERATIONS. THIS ROLE ENSURES ACCURATE CASH MANAGEMENT AND PERFORM RECONCILIATIONS.

DUTIES AND RESPONSIBILITIES

Receive, record and process student and consumer payments

Update student's financial records and issue official payment receipts

Receive, record and process deposits from JAC departments

Perform daily closure of the P.O.S machine, reconcile all received payments, and upload supporting documentation to the financial system

Generate reports on online payments received and reconcile them with corresponding records in the financial system

Identify student's outstanding balances and input appropriate accounting trigger codes into their records for follow-up and action

Assist with accounts receivable and accounts payable functions as required

Input general ledger transactions, including journal entries and transfer cost vouchers, ensuring accuracy and compliance

Disburse petty cash to faculty and non-faculty staff following verification of required approvals and supporting receipts, in accordance with institutional policies

Replenish departmental petty cash floats by verifying expenditures and processing reimbursement requests in a timely and accurate manner

Receive supplier invoices and payment requests, match them with existing system entries, prepare supporting documentation, and forward to Accounts Payable for processing

Verify and match supplier invoice details with corresponding payment records to ensure accuracy and consistency

Verify payment approvals, obtain required signatures on cheques, and distribute them to suppliers accordingly

Ensure accurate filing and secure archiving of invoices and related reports for the accounting department in compliance with record-keeping policies

Verify bank account withdrawals against the issued cheque register and promptly follow up with the bank to resolve any discrepancies

Identify and mark stale-dated checks in the financial system

Enter timesheets and absence accurately into the Time Management module

Prepare purchase requisitions and manage the replenishment of stationery supplies for the accounting department

Prepare and distribute T4A and Relevé 1 tax forms to suppliers in a timely manner

Provide requested documentation to external auditors, tax specialists, and fiscal authorities

Respond inquiries from students, faculty, staff, suppliers, and other stakeholders promptly and professionally

Receive and distribute incoming mail

Perform other related duties as assigned to support departmental operations

EDUCATION: To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.

SPECIFIC REQUIREMENTS

Minimum of one year of experience in accounts payable or accounts receivable in a computerized accounting environment, an asset.

French – Basic (oral, written and written comprehension)

English – Intermediate (oral, written and written comprehension)

Demonstrates a high level of accuracy in financial computations and data entry.

Strong communication skills and a proven ability to deliver outstanding customer service

Word – Basic

Excel – Basic

Knowledge of Clara software (Skytech Communications) would be an asset

Required Tests:

Testing may be required to demonstrate knowledge of:

Word (basic)

Excel (basic)

French – Basic (oral, written and written comprehension)

English – Intermediate (oral, written and written comprehension)

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Primary Address

21 275 chemin Lakeshore
Ste-Anne-de-Bellevue, Quebec, H9X 3L9